The novel concept of
event planning involves a series of steps. A festival, marriage ceremony or a
conference can be conveniently orchestrated through this. An event which one is
trying to plan is always a manifestation of the image of the organization. The
love for details holds the key to its success.
Sustainable event management is a new concept. The basic aim of events is to entertain. But our
responsibility towards the environment should not be neither ignored nor
compromised. Event planning is a
practical solution to host a unique occasion.
As
a career
An event planner should
be trained to handle the intricacies of the work efficiently and effectively.
Deadlines should be met without compromising on the quality. A convention
planner or a meeting manager should be aware of the many pronged nature of his
work. It is a creative profession. No degree is enough to prepare anyone about
the real challenges. The skill of doing the balancing act without losing ones
equilibrium is essential.
Steps
in planning an event
Organizing a product
launch or a sales meeting demands the balancing act of a fine gymnast. Nothing can prepare one for the next pitfall.
No mock test is enough to meet the actual challenges. But in spite of these a
proper framework of the forthcoming event should be kept in mind. The theme and motif of each event is unique.
The first question that
should be asked is about the nature of the event. A walk or a talent show will
differ from each other in various ways. The monetary planning should be then addressed to with careful planning.
Sometimes they have to work on a stringent budget. Handling a lavish budget
involving thousand and thousands of dollars can be an arduous task. A blue
print of the possible expenses along with unexpected expenditures should be
laid out carefully.
Event planning should
be open to probable collaborations. Careful planning will enable one to avoid
clashing of dates with needful professionalism.
The location of the
event should be selected with caution. An outdoor show will need a separate
sheltered area. Temporary resting places should be fashioned to ease out
discomfort. Audio visual appliances like speakers and microphones should be
arranged for outdoor concerts.
Some events might
require special permits. These formalities should never be ignored. Serving delectable
delicacies is an essential part of every event. Provisions should be made to keep the food fresh and warm. The beverages should
be well coordinated. The promotion of the event should be handled with care.
Selection of the guest
speaker should be done in advance. Provisions of entertainment should be
creative. All the arrangements should merge with the tone of the event. The
planning for security should be comprehensive enough to meet any eventualities.
Event
management and environment
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